Eligibility Policy for Co-Curricular Activities
Co-curricular activities are defined as those activities under college auspices with a staff member in charge or moderating, done for the public or in intercollegiate competition, and not done for college credit. Eligibility for co-curricular activities is assessed at the conclusion of the fall and spring semesters. For the purpose of intercollegiate athletics, “participation” is defined as practice or competition involving the team or one or more coaches.
In order to participate in co-curricular activities a student must be in good academic standing. Students who have been determined to be ineligible for participation in co-curricular activities because they are not in good academic standing and are on scholastic probation may appeal to the Associate Dean of Instruction and Assessment.
Students who have been ruled ineligible, then later regain their eligibility, are eligible to participate the day following the completion of the institution’s final examinations for that semester, provided the requisite grades and credits have been officially recorded in the Office of the Registrar.
Students accepted under restrictions are initially ineligible to participate in co-curricular activities until they have established themselves as eligible by meeting the criteria identified in this policy. Loras College will initially assume that all incoming transfer students are meeting satisfactory progress and are in good academic standing, unless they have not met the requirements of their previous institution.
A grade of “I” (Incomplete) must be successfully completed in order to be counted toward satisfactory progress and academic good standing. If the successful completion of an incomplete grade enables the student to satisfy the standard for both satisfactory progress and good academic standing, then that student can be eligible to participate as soon as the grade is officially recorded in the Office of the Registrar.
Responsibility for compliance with these regulations rests with the Director of Athletics and the moderators or directors of the other co-curricular activities. Names of participants are submitted to the Office of the Registrar, who verifies academic eligibility before participation.
Leave of Absence
A leave of absence is a temporary cessation of study that may be granted for medical or other extenuating circumstances. A leave of absence allows a student in good academic standing to postpone their studies while maintaining their bulletin rights for a definite period of time, not to exceed one year. A leave of absence must be approved in advance of the semester in which the leave of absence is to begin. All leave of absence requests are reviewed on a case-by-case basis.
Students receiving financial aid are strongly encouraged to meet with a financial aid advisor to review their financial obligations and the impact of a leave of absence on financial aid eligibility, repayment terms, and the repayment grace period.
A student who is on a leave of absence is not permitted to participate in other College programming or activities, unless the programs or activities are open to the public. Acceptance of transfer credit taken during a leave of absence is subject to the transfer credit policy for undergraduate or graduate students. If academic credit is attempted at another institution during a student’s leave, the student must complete the Request to Take a Course on Another Campus form for prior approval of credit.
Undergraduate students who wish to request a leave of absence must complete the Leave of Absence form and seek approval from their Academic Advisor and the Registrar’s Office.
Military Leave of Absence and Deployment Refund Policy
In accordance with Iowa Code Section 261.9(1)g, Loras College offers these options for a student who is a member, or the spouse of a member if the member has a dependent child, of the National Guard or Reserve forces of the United States and who is ordered to State military service or federal service or duty:
- Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.
- Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
- Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.
See Section 103 Compliance Policy for additional information.
Withdrawal From the College
A student who discontinues study at Loras College must complete an official withdrawal form by scheduling an exit interview with the Academic Success and Retention Coordinator by calling 563-588-7829. The student’s official withdrawal date is the date the student submits the withdrawal form, which will be made available following the exit interview. The official withdrawal date is used to calculate tuition owed and any refunds for which the student is eligible.
A student withdrawing from the College must return the laptop computer to the Technology Center Help Desk. Failure to do so may result in legal action. The student is encouraged to contact the Business Office to verify any outstanding balance, the Financial Planning Office for information on loan repayment, and the post office to complete a change of address form. If the student resides in campus housing, they must contact the Residence Life staff to complete a check-out.
Medical Withdrawals
When a student is unable to complete a term due to significant medical or psychological issues, a medical withdrawal may be considered. The student must contact the Health Center and/or Counseling Center and may be required to submit additional documentation from off-campus healthcare providers. The Health Center and/or Counseling Center will collect and review the information provided and make a recommendation to the Vice President for Student Development and Dean of Students.
If a withdrawal is granted, the student will receive a “W” on their transcript for the entire term. A partial withdrawal will not be granted. Loras College reserves the right to decide if a student will be allowed readmission to the college. If the student is readmitted, Loras College may also establish parameters for the return to campus/classes. Prior to returning to campus/classes, the student must contact the Health Center and/or Counseling Center for an assessment and may be required to submit documentation from their healthcare provider.
January Term Fees: Students who need to withdraw from a January term course for medical reasons must provide valid medical documentation to the Loras College Health Center in order to be eligible to have the course fee refunded to the student’s account.
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