Leave of Absence Policy
A leave of absence is a temporary cessation of study that may be granted for medical or other extenuating circumstances. A leave of absence allows a student in good academic standing to postpone their studies while maintaining their bulletin rights for a definite period of time, not to exceed one year. A leave of absence must be approved in advance of the semester in which the leave of absence is to begin. All leave of absence requests are reviewed on a case-by-case basis.
Students receiving financial aid are strongly encouraged to meet with a financial aid advisor to review their financial obligations and the impact of a leave of absence on financial aid eligibility, repayment terms, and the repayment grace period.
A student who is on a leave of absence is not permitted to participate in other College programming or activities, unless the programs or activities are open to the public. Acceptance of transfer credit taken during a leave of absence is subject to the transfer credit policy for undergraduate or graduate students. If academic credit is attempted at another institution during a student’s leave, the student must complete the Request to Take a Course on Another Campus form for prior approval of credit.
Graduate students who wish to request a leave of absence must complete the Leave of Absence form and seek approval from their Program Director and the Director of Graduate and Continuing Education Programs. An approved Leave of Absence will extend the time allotted for degree completion and/or milestone deadlines such as Candidacy.
Military Leave of Absence & Deployment Refund Policy
Students or their spouse, when either has a dependent child, called to active duty during a current academic term will be withdrawn from all or a portion of the student’s registration and will receive a full refund of tuition and mandatory fees the school has assessed for courses from which the student withdrew. The student must make arrangements with the Registrar’s Office for grades or for incomplete grades that will be completed at a later date. For those courses unable to be continued at a later date, students will have no negative academic or financial consequences as a result of this withdrawal. While military students are enrolled at Loras College they are not assessed monthly service charges for delayed VA payments. The Office of Financial Planning will do all it can within the defined limits of Federal Regulations to benefit the student’s financial aid status. Any textbooks purchased from the Loras College Barnes and Noble bookstore can be returned for a refund as long as they are in sellable condition.
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