Campus Safety Policies and Procedures

It is the mission of the Department of Campus Safety to assist in every way possible in providing a safe and secure atmosphere that is conducive to the educational process. However, the participation of the entire campus community is necessary in order to achieve the safest campus possible. Each segment of the campus community must cooperate not only with each other but also with area law enforcement agencies.

The Department of Campus Safety is located in suite 530, on the fifth floor in the Alumni Campus Center, and at the 24-Hour Information Desk on the Fourth Floor of the Alumni Campus Center. On campus the Department can be reached by phone at extension 7114 or 0. Off campus the Department can be reached by calling 563.588.7114 or 563.588.7100. The Department consists of eleven (13) full-time and six (8) part-time employees. The Department is staffed 24 hours a day, 365 days each year.

The Loras College campus falls into the jurisdiction of the Dubuque Police Department, the Dubuque County Sheriff’s Department and the Iowa Division of Public Safety. The Department of Campus Safety maintains a very positive and open relationship with each of these agencies. The appropriate authorities assist the Department in campus crime investigation. Campus Safety monitors and records, through local police crime data, off-campus events sponsored by recognized student organizations. Extensive security officer training on both an annual and ongoing basis occurs with regard to emergency medical situations (CPR and first aid), fire prevention, evacuation plans, disaster recovery plans, asset protection, risk management, student issues and other student and employee safety matters.

The Department of Campus Safety and other departments provide several security programs including on-campus escort service; the lost and found department and student education on fire safety, personal safety, and alcohol and drug education programs.

Since Loras College is private, no member of the Department of Campus Safety possesses arrest authority. Loras College does, from time to time, hire police officers with full arrest authority (Dubuque County Sheriff deputies and Dubuque Police Department officers) to assist in activities and functions at the College.

Importance of Reporting

Crime prevention cannot take place without the assistance of the Loras College Community. The prompt reporting of crimes and suspicious behavior as well as cooperating with the authorities during the investigation of crimes or offenses is encouraged. Your cooperation can aid us in preventing others from being victimized. The Department of Campus Safety will assist anyone in filing a report with law enforcement agencies.

Reporting Policies

In the event that you receive criminal or emergency information, you are encouraged to promptly contact local authorities as well as the Department of Campus Safety by dialing extension 7114 or 0 or, if you are off campus, dial 563.588.7100. By reporting such information to the Department of Campus Safety, patterns are sometimes evident, aiding and preventing others from becoming victimized. Additionally, individuals can file a report, including an anonymous report, through the Loras College Advocate system. Individuals who wish to file a report may visit https://loras-advocate.symplicity.com/public_report/ .Individuals may choose to add their name to the report or submit the report anonymously.

Confidential Reports

Should you be the victim of a crime which you do not chose to report, confidential assistance is available. The Loras College Counseling Center and the Health Center are not required by the Clery Act to inform Loras College authorities when a crime is reported to them. However, these departments are encouraged to report limited information to the Department of Campus Safety on a confidential basis so that the College may better evaluate the need for a campus safety alert and disclose the most accurate information available in its annual report. Only information relating to the nature of the crime and its location is provided to the Department of Campus Safety. The identity of victims and witnesses will remain confidential.

Emergencies

In the event of an emergency, the police should be contacted immediately. 911 telephone service is in effect for the entire city of Dubuque. Emergency medical care is provided at all hours at both Finley Hospital at 563.582.1881, and Mercy Medical Center - Dubuque at 563.589.8000. In the event of a campus emergency or disaster, the Crisis Management Team is activated and all directives and information is disseminated from headquarters of that team. The College has developed an extensive plan to cope with such situations if they develop.

Non-Emergencies

Reports should be directed to the respective police agency, which has authority to file criminal charges in the geographical area in which a crime was committed. In addition, crimes occurring on or around campus should also be reported to the Department of Campus Safety.

Minor Incident (disrupting only limited parts of campus)

Any incident that does not seriously affect the overall functional capacity of the College and can be resolved with existing College resources or limited outside help is considered a minor emergency. This type of emergency involves only the locally affected area, and does not require the Core Emergency Response Team (ERT) to be convened. Impacted personnel or departments will work directly with the Loras College Campus Safety staff to assess and address the situation, and the Director of Campus Safety will be responsible for contacting and informing appropriate college staff.

Some examples of minor emergencies include but are not limited to: odor complaint localized chemical spill, plumbing failure and/or an inoperative elevator.

Major Emergency (disrupting sizable portions of campus)

Any incident which affects an entire building or buildings and which will disrupt the overall operations of the College is considered a major emergency. Assistance from external organizations will most likely be required, the situation may escalate quickly, serious consequences to critical functions could occur and serious injury or loss of life might be possible. In this type of emergency, the Director of Campus Safety will activate/notify all members of the Core Emergency Team (Core ER T) and a Crisis Control Center will be established, and the Core Emergency Response Team (Core ERT) will meet at the Crisis Control Center to evaluate the situation and decide upon a course of action.

Some examples of major incidents include but are not limited to: building fires, chemical spills which could pose a threat to a large number of people, extensive power or utility outage, severe weather and/or an existing or imminent external emergency that may impact the campus.

Disaster (involving the entire campus and surrounding community)

Any event or occurrence that has taken place and has seriously impaired or halted the operations of the College. In some cases, mass personnel casualties and severe property damage may be sustained. The effects of the emergency are wide-ranging and complex. A timely resolution of disaster conditions requires college-wide cooperation and extensive coordination with external jurisdictions. In this type of emergency, the Director of Campus Safety will activate/notify all members of the Core Emergency Response Team, a Crisis Control Center will be established and the Core ERT will meet at the Crisis Control Center to evaluate the situation and decide upon a course of action.

Some examples of a disaster include but are not limited to: major flooding, major earthquake and/or a massive release of a biological or chemical agent.

Regardless of the time of day, immediate contact should be made with those persons who are best able to provide the needed services in response to an emergency. In all life-threatening emergencies dial 911 and follow up with a call to Campus Safety at 563.588.7100. To be helpful, inform the 911 call center of the building, room and phone number you are calling from. All other emergencies should be directed to the Loras College Campus Safety at 563.588.7100. Campus Safety personnel will be responsible for contacting designated responders and administrative officials, and the specific guidelines within this plan will be followed.

The authority to declare a Campus State of Emergency rests with the President (or designee). When this declaration is made, access to the campus may be limited to registered students, faculty, staff and employees. Those who cannot present proper identification showing their legitimate business on campus may be asked to leave the campus. Unauthorized persons remaining on campus may be subject to arrest. Upon notification of a campus state of emergency, the Core ERT will meet at the Crisis Control Center. This core group of individuals shall respond at all incidents unless otherwise notified by the President or designee.

Each campus emergency will present hazards and situations unique to that emergency. It will be imperative that the Core ERT activate/notify the proper personnel in a timely manner. Once the Core ERT is notified, they will have the flexibility to respond to the incident as they deem proper for the situation at hand. A list of emergency phone numbers accompanies this document and provides a complete listing of individuals and/or agencies that can respond to a particular emergency.

In case of emergency, all employees must follow the appropriate emergency procedures found in this crisis plan. Emergencies that may be life threatening should be reported immediately to 911. Always inform the 911 Call Center of the building, room and phone number you are calling from. Non-life-threatening emergencies should be reported to Loras College Campus Safety at 563 588 7100. Personal safety is of utmost concern. All employees are responsible for taking precautions to assure their safety by familiarizing themselves with this plan. Faculty is responsible for initiating emergency procedures during class.

Administrators, Department Chairs, Directors and Supervisors

Every administrator, department chair, director and supervisor has the following general responsibilities prior to and during any emergency:

Emergency Preparedness:

• Become familiar with the Crisis Response Plan and ask any necessary clarifying questions.
• The Student Development Division will be responsible for informing students of the plan and making it available to them.
• Any College employee with supervisory duties will inform employees under their direction of the plan and make it available to them. Supervisors will also review the plan annually with employees.
• The Director of Physical Plant or designee will inform contractors of the plan and make it available to them.

Supervisors should inform all building occupants under their direction of the emergency condition. Evaluate the impact of the emergency on their activity and take appropriate action. This may include ceasing operations and initiating the appropriate emergency procedures listed i n this plan. If the building or your area must be evacuated, it is your responsibility to ensure that your entire staff evacuates to a pre-assigned safe area and to account for personnel. If you are missing personnel, inform Campus Safety or the responding emergency services of the employee’s name and last known location.

Core Emergency Response Team (Core ERT)

This core group of individuals shall respond to all major emergencies and disasters unless otherwise notified by the President or designee. The Core Emergency Response Team will determine which members are needed to respond to the incident. A debriefing will be conducted within seven (7) days after each incident, and an After Action Report will be generated. All members of the team will be required to participate in incident response training. The following College staff members shall serve on this team.

Core Emergency Response Team Composition:

• President
• Assistant to the President
• Provost and Academic Dean
• Vice President for Finance and Administrative Services
• Vice President for Enrollment Management
• Vice President for Advancement
• Dean of Students
• Director of Spiritual Life/Chaplain
• Director of Campus Safety
• Director of Physical Plant

Emergency Response Team (ERT)

The members of this team who are activated will be dependent on the scope and size of the incident. The team may be activated as needed in part or as a whole by the Core ERT. As a group, their function will be to analyze and determine the impact of the incident, make appropriate emergency notifications, prioritize emergency actions, arrange resources and equipment, communicate information and instructions, monitor/reevaluate conditions and review the effectiveness of the response after the incident. A debriefing will be conducted after each incident, and an After Action Report will be generated. All members of the team will be required to participate in an incident response training program. Other members may be added to this group depending on the type of incident. The following College staff members shall serve on this team.

Emergency Response Team Composition:

• Director of Human Resources
• Assistant Dean of Students
• Director of Counseling Services
• Director of Health and Wellness
• Public Relations Coordinator
• Webmaster
• Director of Library Services
• Director of Campus Dining
• Chief Technology Officer
• Director of Alumni
• Chemistry Lab Technician
• Senior Accountant

In the event of an active shooter incident

An active shooter situation is an incident where one or more subjects participate in a random or systematic shooting spree, demonstrating an intent to continuously harm others. Active shooter situations are dynamic and evolve rapidly, necessitating immediate law enforcement and emergency personnel to stop the shooting and prevent further harm to the community.

If an active shooter situation develops, Loras College will implement the campus Crisis Response plan and alerts ill be sent out via the LORAS ALERT System via email, land line, mobile line, and text message to the campus community. Loras College and the Dubuque Police Department will work together to manage the incident.

If you find yourself in an active shooter situation, try to remain calm and dial 911 as soon as possible. Quickly determine the most reasonable way to protect your own life. Remember three important options - RUN, HIDE, and FIGHT - provided by the Department of Homeland Security.

RUN: If there is an acceptable escape path, attempt to evacuate the premises. Be sure to have an escape path in mind, and evacuate whether or not others agree to follow. Do not attempt to move wounded individuals. Leave your belongings behind, and do help others evacuate if possible. Work to prevent others from entering an area where an active shooter is present. Follow the instructions of any police officers on the scene, and keep your hands visible at all time. Call 911 once you are safe.

HIDE: If evacuation is not possible, find a place to hide where the active shooter is less likely to find you. Your hiding place should be out of the active shooter’s view, should provide protection if shots are fired (i.e. in an office with a closed or locked door), and not trap you or restrict options for movement. Use heavy furniture to block the door if possible.

FIGHT: As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by acting as aggressively as possible against him/her, throwing items and improvising weapons, yelling, and committing to your actions.

The video, Options for Consideration, also provided by the Department of Homeland Security, outlines possible actions to take if confronted with an active shooter event. This video, found online at https://www.dhs.gov/options-consideration-active-shooter-preparedness-video, reviews the choices of evacuating, hiding, or, as an option of last resort, challenging the shooter. The video also explains how to assist authorities once law enforcement arrives on the scene of the incident.

You can prepare for an active shooter situation by remaining aware of your environment and any possible dangers; taking note of the nearest two exits in any facility you visit; reporting any suspicious behaviors or articles to Loras College Campus Safety at 563.588.7100; and reviewing posters regarding active shooter situation procedures that are posted in each classroom and lobby on a regular basis.

Emergency Notification System

Loras College has an emergency notification system to protect the safety of students, faculty, staff and visitors in the event of a disaster or emergency situation. Campus community members can enter personal contact information into the IQ system and receive notification via email, text message and phone that will alert them to the disaster or emergency.

To enter emergency contact information, open Internet Explorer to the inside.loras.edu page, choose Loras Links, and then IQ main page. Click on the link that indicates Click to Enter IQ. Next, click the grey login tab on the right side of the page. Then, enter your IQ username and password. Once logged in, click on the link titled Emergency Notification, and enter your emergency contact information. Please note:

In the event of a campus emergency, Loras email and Loras office phones will receive automatic notification messages. Use the fields on the screen if you wish to have messages sent to additional personal or family phone numbers and/or to additional email addresses in the event that emergency notification is necessary.

As required by law, Loras College has procedures in place to test the emergency response and evacuation procedures on at least an annual basis, including publicizing its procedures in conjunction with at least one test per calendar year. The College will document a description of the exercise, as well as the date and time of the exercise, and whether the exercise was announced or unannounced in the annual Disclosure of Campus Safety and Security and Campus Crime Statistics and Annual Fire Safety Report.

Statement on Timely Warning

In the event that a situation arises, either on or off campus, that, in the judgment of the Director of Campus Safety, the Dean of Students and/or their designee, constitutes an ongoing or continuing threat, a campus-wide “Security Alert” will be issued. The warning will be issued through the college email system to students, faculty and staff, and will also be posted to the portal on the Inside Loras announcements page.

Anyone with information warranting a timely warning via a “Security Alert” to the campus should report the circumstances to the Office of Campus Safety by phone at  63.588.7114 or 563.588.7100, by email at LorasSecurity@loras.edu or in person at the office located on the fifth floor, Alumni Campus Center or at the 24-Hour Information Desk, Fourth Floor Alumni Campus Center.

Post Emergency Services

Additional Services provided: services for students, staff and faculty members. Among the departments that provide such services are the following:

Loras College Counseling Center
Alumni Campus Center Room 473
855 Loras Blvd, Dubuque, IA 52001
563.588.7085
563.588.7100 (Emergency)

Rape Victim Advocacy Program
800.284.7821 (State Wide Hot Line)

Riverview Center, Inc. Sexual Assault Prevention and Intervention Services
2600 Dodge St., Dubuque, IA 52001
563.557.0310
Catholic Charities
1229 Mt. Loretta, Dubuque, IA 52003
563.588.0558

Crisis Line 563.588.4016
YMCA Domestic Violence Program
35 N. Booth. Dubuque, IA 52001
563.556.1100

In addition, the Dubuque County Attorney’s Office maintains a full-time victim/witness coordinator who assists students, staff, faculty and other citizens who are crime victims during and after the criminal prosecution.

General Access to College Buildings

Loras College is a private institution of higher learning. At certain hours of the night, only authorized personnel are permitted in many areas of the college. Most buildings open to the public are closed and locked after regular business hours.

Access to Residence Hall Buildings

Loras College uses a computerized fob access system in each of the residence halls. In an attempt to eliminate outside doors from being propped open, Loras College has installed electromagnetic locks on the exterior doors of all residence halls as well as most other campus facilities. Once activated, these locks will not allow access to the building without the proper access fob. Entry must be made at an entrance with a fob reader. Each door is individually alarmed so that security staff will be able to immediately respond to the precise area involved. The electromagnetic locking system is operated in conjunction with the fire alarm system so that when an alarm is sounded, all of the locks in that particular building release, allowing the doors to be used as emergency exits. Report all lost access fobs immediately to Campus Safety so they can be deactivated.

Within a residence hall, each room door may be locked. Each resident is advised to keep the room door locked at all hours of the day. Residents are held responsible for the conduct of their guests. At least one trained staff member is on duty 24 hours a day. Depending upon the rules of each particular floor, visitation by members of the opposite sex may be limited to certain hours of the day. Unauthorized individuals found within residence halls are subject to college discipline and arrest by local authorities.

Propped Doors/Unauthorized Entry

Propped doors pose a serious threat to the safety and security of our residents, their privacy and their belongings. Letting non-guests into the building or using unauthorized entryways is strictly prohibited.

• When all doors in the residence hall are locked, students are to use the “designated main entrance” to their building. All other exits are to be used only as fire or emergency exits. Unauthorized exit from a building will result in judicial action.
• Each student is issued an access card that allows him or her to access his or her place of residence. These cards should not be given to others. If lost or stolen, please report immediately to Campus Safety or Residence Life staff.

Access to Academic Buildings

The Department of Campus Safety routinely checks academic buildings which are closed during non- business hours to ensure they remain locked. Each building has a scheduled time to be secured and only authorized staff members are issued keys to secured buildings.

Physical Environment

At Loras College, all aspects of the physical environment are regularly assessed for safety. Such activity includes monthly inspections of all fire alarm systems, fire extinguishers, door alarming systems and daily inspections of lighting of the campus. Loras College has developed specific policies and procedures for disaster recovery and displacement of residents along with an extensively developed evacuation plan.

Residence halls are equipped with fire alarming systems. These alarms both signal into the Information Center (staffed 24 hours) and provide an audible alarm in the affected residence hall. All residence halls are equipped with automatic sprinkler systems. Academic buildings are also equipped with fire alarming systems. These alarms both signal into the Information Center (staffed 24 hour s) and provide an audible alarm in the affected building.

Loras College also has an “enhanced 911 system” operating on campus. A call to 911 automatically alerts the Department of Campus Safety that a call has been made, allowing for a quick response by not only the police and fire department, but also the Department of Campus Safety.

Monitoring College Property

Members of the Department of Campus Safety monitor the campus 24 hours a day, 7 days a week. The frequency and intensity of monitoring increases during the nighttime hours. Many campus pathways remain lighted throughout the night. Campus lighting is inspected daily. Maintenance crew members routinely replace lights; trim shrubbery and remove snow, ice and other debris from pathways and parking lots.

Arrest Authority

Because Loras College is a private institution no member of the Department of Campus Safety possesses arrest authority. Loras College does, from time to time, hire police officers with full arrest authority (Dubuque County Sheriff deputies and Dubuque Police Department officers) to assist in activities and functions at the College.

Officer Training

Each member of the Department of Campus Safety receives training on an annual and ongoing basis relative to emergency medical situations (CPR, AED and first-aid certifications), fire prevention, evacuation plans, disaster recovery plans, asset protection, risk management, student issues and student and employee safety.

Interagency Relationships

The campus is located within the city of Dubuque and Dubuque County. Accordingly, Loras College falls into the jurisdiction of the Dubuque Police Department, the Dubuque County Sheriff’s Department and the Iowa Division of Public Safety. The Campus Safety Department maintains a very positive and open relationship with each of these agencies. The appropriate authorities assist in campus crime investigation and prosecution.

Procedures for Missing Persons

Campus community members should report missing persons to Loras College Campus Safety, accessible at 563.588.7114 or in person at the Loras College Information Desk, Fourth Floor Alumni Campus Center, or via phone to the Information Desk at 563.588.7100. Missing persons may also be reported to the Dean of Students, accessible at 563.588.7060, 540 Alumni Campus Center. Please note that missing person reports will be referred immediately to Campus Safety and/or local law enforcement.

Each student living in college-owned housing has the option to register a confidential contact person to be notified in the case that the student is determined to be missing. Only approved campus officials and law enforcement officers in furtherance of a missing person investigation have access to this information. Campus community members are encouraged to register a confidential contact person by contacting the Administrative Assistant to the Dean of Students at 563.588.7060.

If Campus Safety officials determine that a student for whom a missing person report has been filed has been missing for more than 24 hours, then within the next 24 hours, a college official will:

• Notify the individual identified by the student to be contacted in such a situation.
• If the student is under age eighteen (18), a parent or guardian and local law enforcement will be notified.
• If the student is over age eighteen (18), local law enforcement will be notified.

Campus Geography

Loras College reports statistics from all property owned by Loras College. This would include all of the Collegeowned houses and the Visitation Complex. We also report required statistical information that occurs on streets and sidewalks that are directly abutting Loras College property. Also included in our statistics would be the sidewalk on the east side of Alta Vista Street between Loras Boulevard and University Avenue due to the location of the Visitation Complex. For purposes of the Clery Act, we define the campus to include the following properties:

Jeanne Clery Act Information

• To comply with all of the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the requirements regarding Annual Fire Safety reporting, Loras College publishes an annual report containing the following information:
• How to report criminal actions or other emergencies occurring on or near campus
• Policies regarding security of, access to and maintenance of campus facilities, including campus residences
• A description of the geographical reporting area for Loras College
• Details about the Department of Campus Safety’s authority and how that department works with state and local police agencies. Policies that encourage accurate and prompt reporting of all crimes to the Safety Department and the appropriate police agencies also are included.
• A policy to assist monitoring and recording through local police agencies of criminal activity by students at off-campus locations of events sponsored by recognized student organizations
• A description of the type and frequency of programs to inform students and employees about campus security procedures, encourage students and employees to be responsible for their own security and the safety of others, and inform students and employees about the prevention of crimes
• A statement of policy regarding the College’s campus sexual assault prevention programs and procedures to follow should a sex offense occur
• Statistics concerning the occurrence on campus of particular criminal offenses including those that manifest evidence of prejudice based on race, religion, sexual orientation, ethnicity, national origin, and gender identity as prescribed by the Hate Crimes Statistics Act
• A description of available drug and alcohol abuse education programs, including appropriate policy statements
• Statistics concerning the number of arrest or disciplinary referrals for liquor-law violations, drug-abuse violations and weapons possession, including these same crimes that manifest evidence of prejudice as prescribed by the Hate Crimes Statistics Act
• A description of available emergency response and evacuation procedures, including timely warning information, missing person procedures and emergency communication guidelines
• A description of fire safety policies and procedures, exit plans and a summary of campus fires
• The Annual Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and Annual Fire Safety report are available:
  • At the Loras College Campus Safety Office, 540 Alumni Campus Center
  • On the www.loras.edu website at https://myweb.loras.edu/Loras/PDF/clery-report.pdf
• The Campus Crime log is available for viewing at the Loras College Campus Safety Office, 530 Alumni Campus Center.

Crime Definitions under the Clery Act

The following are definitions of occurrences that must be reported to Campus Safety and police:

Arson: Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft or personal property of another.

Criminal Homicide (manslaughter by negligence): The killing of another person through gross negligence.

Criminal Homicide (murder and non-negligent manslaughter): The willful (non-negligent) killing of one human being by another.

Robbery: The taking or attempting to take anything of value from the care, custody or control of a person by force or threat of force or violence and/or putting the victim in fear.

Aggravated Assault: An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. (It is not necessary that injury result from an aggravated assault when a gun, knife or other weapon is used which could and probably would result in serious personal injury if the crime were successfully completed.)

Burglary: The unlawful entry of a structure to commit a felony or theft. For reporting purposes this definition includes: unlawful entry with intent to commit a larceny or felony, breaking and entering with intent to commit a larceny, housebreaking, safecracking and all attempt to commit any of the aforementioned. To classify an incident as a burglary, the following three conditions must be met:

• There must be evidence of unlawful entry (trespass). Both forcible and unlawful entry-no force-are counted.
• The unlawful entry must occur within a structure, which is defined as having four walls, a roof and a door. (This means you cannot have burglary from a vehicle.)
• The unlawful entry into a structure must show evidence that the entry was made in order to commit a felony or theft. If the intent was not to commit a felony or theft, or if the intent cannot be determined, the proper classification is Larceny.

Motor Vehicle Theft: The theft or attempted theft of a motor vehicle.

Sex Offenses, Forcible: Any sexual act directed against another person, forcibly and/or against that person’s will, or not forcibly or against the person’s will where the victim is incapable of giving consent. Including:

• Rape is the penetration, no matter how slight, of the vagina or anus, with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim. This offense includes the rape of both males and females.
• Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.
• Incest is sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
• Statutory Rape is sexual intercourse with a person who is under the statutory age of consent.

Dating Violence: Dating Violence is defined as the intentional use of physical, sexual, verbal, or emotional abuse by a person to threaten, harm, intimidate, or control another person in a dating relationship. Violent behavior is unacceptable in our community, and all cases involving violence will be referred to the College Hearing Board for review. The College Hearing Board hears cases where the outcome may include suspension or expulsion.

Domestic Violence: Domestic violence is defined as felony or misdemeanor behavior with a current or former spouse, domestic or intimate partner, someone who shares custody of a child, someone who cohabitates, or someone who is situated as a spouse. (Please note: roommates are not considered a domestic relationship unless they are involved in a relationship defined as domestic above). Violent behavior is unacceptable in our community, and all cases involving violence will be referred to the College Hearing Board for review. The College Hearing Board hears cases where the outcome may include suspension or expulsion.

Stalking: Loras College is determined to provide a campus atmosphere free of violence for all members of the campus community. For this reason, Loras College does not tolerate stalking, and will hold students who engage in stalking behaviors accountable through the college’s judicial system and will report students who engage in stalking behaviors to the local authorities. Loras College is also committed to supporting victims of stalking through available campus counseling and health services, and can assist with referrals to community-support services. The College defines stalking as a course of conduct directed at a specific person that would cause a reasonable person to feel fear/significant emotional distress. Stalking behaviors may include but are not limited to:

• Non-consensual communication including in-person communication, telephone calls, voice messages, text messages, email, social networking site postings, instant messages, postings of pictures or information on websites, written letters, gifts or any other communications that are undesired and/or place another person in fear
• Following, pursuing, waiting or showing up uninvited at a workplace, place of residence, classroom or other locations frequented by a victim
• Surveillance and other types of observation, whether by physical proximity or electronic means
• Trespassing
• Vandalism
• Non-consensual touching
• Direct physical and/or verbal threats against a victim or a victim’s loved ones
• Gathering of information about a victim from family, friends, co-workers and/or classmates
• Manipulative and/or controlling behaviors such as threats to harm oneself or threats to harm someone close to the victim Defamation or slander against the victim. Victims of stalking have the right to learn the outcome of their case, including any recommended sanctions.

The Clery Act also requires disclosure of whether any of the above mentioned offenses, or any other crimes involving bodily injury, or incidents of larceny-theft, simple assault, intimidation or destruction/damage/vandalism to property were hate crimes. A hate crime, for the purpose of this report, includes any Clery reportable or specified crime that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias. The categories of bias (based on the FBI’s Uniform Crime Reporting Hate Crime Data Collection Guidelines) include:

• Race
• Gender
• Religion
• Sexual Orientation
• Ethnicity/National Origin
• Disability

Please note that Campus Safety, in compliance with the Clery Law, also reports all arrests and referrals for disciplinary action for weapons and drug and alcohol infractions (including liquor law violations).

Fire Safety Procedures

These procedures should be observed for Loras students’ own safety and protection in the event of a fire or fire drill. Students should be certain all roommates and guests know what to do if such an occasion arises. The evacuation routes posted on each floor should always be used during fire drills and, if possible, in the event of an actual emergency. If the normal evacuation route is not passable during an actual fire, students should use the best exit available. When the fire alarm sounds, students must exit the building.

Should time permit, students may:

• Check to see if the door and doorknob are hot before opening the door. If they are hot, do not open door.
• If students cannot exit their room, they should go to the window and await help from the fire department
• Leave the lights on
• Close the windows and lift the shades
• Close the door, but leave it unlocked

Exit Plan

When exiting the building, students should:

• Walk-not run
• Watch out for other students in the hallways and on the stairways
• Avoid causing a jam whereby inflicting injury to other students

DO NOT TRY TO LOCATE OR FIGHT THE FIRE WHEN THE ALARM SOUNDS!

If students are not near their assigned exit, they should leave through the nearest safe exit and walk to their designated area (the place assigned outside their building) and report for their section roll call. It is the student’s responsibility to see that his/her presence is recorded. Students should remain at their assigned evacuation meeting area until which time they are given further instructions.

Assigned locations for evacuation are as follows:

In the event of an actual fire, campus community members should contact emergency services by calling 911 from an available phone. Additionally, fires should be reported to Campus Safety via phone at 563.588.7100 (or 0 from any campus phone) or in person at the Information Desk, Fourth Floor, Alumni Campus Center.

Physical Environment: At Loras College, all aspects of the physical environment are regularly assessed for safety. Such activity includes monthly inspections of all fire alarm systems, fire extinguishers, door alarming systems and daily inspections of lighting of the campus. Loras College has developed specific policies and procedures for disaster recovery and displacement of residence along with an extensively developed evacuation plan.

Residence halls are equipped with fire alarming systems. These alarms both signal into the Information Center (staffed 24 hours) and provide an audible alarm in the affected residence hall. All residence halls are equipped with automatic sprinkler systems. College- owned houses (structures designed as single-family dwellings) are equipped with smoke detectors as required by local/state code, and are regularly inspected by the city of Dubuque and/or local fire department staff. Fire extinguishers are also provided in each residence hall and college-owned house.

Academic buildings are also equipped with fire alarming systems. These alarms both signal into the Information Center (staffed 24 hours) and provide an audible alarm in the affected building. Fire extinguishers are also provided in each academic building.

Loras College also has an “enhanced 911 system” operating on campus. A call to 911 automatically alerts the Department of Campus Safety that a call has been made, allowing for a quick response by not only the police and fire departments, but also the Department of Campus Safety.

Fire Drills

Fire drills are conducted annually in academic buildings, and twice per semester in college housing. During 2012, fire drills were held in residence halls during the months of January, March, May, July, September and November. One fire drill was required in each academic building.

Fire Safety Education and Programming

During September of each year, Campus Safety will provide information on fire safety and education for the campus community in conjunction with Campus Fire Safety Awareness Month. Additionally, fire drills will be held in college housing during November, January, March, May and July to remind the campus community of the importance of practicing safe fire evacuation guidelines. Programming that supports personal fire safety will be provided on an ongoing basis throughout the year. Each August, Resident Advisors in college housing will be trained on emergency response during a fire situation, safe use of fire extinguishers and preventative fire safety measures f or residence hall living.

Exit Routes to be announced at Public Forums

In response to Dubuque’s Fire Code Section 408.2.2, Loras College has implemented a new policy to communicate alternative exits at any public forum held on our campus. The new policy states that each event must have a designated spokesperson who will be responsible for announcing emergency exit routes at the commencement of every college program or event, including sporting events, dinner receptions, concerts, lectures, etc. The designated spokesperson will be identified through our facility reservation process.

The designated spokesperson will be asked to identify the evacuation process to the audience before the event begins. The exits for the facilities are as follows:

• Alumni Campus Center (Marie Graber Ballroom): To exit from Ballroom B and D, go out the south doors and down the south stairwell to the main level exterior door. To exit from Ballroom A and C, go out the north doors and exit through the main doors on the west side of the building.
• Alumni Campus Center (Pub): To exit the Pub, go out the north doors and turn left and head out the east doors toward the back of the building.
• St. Joseph Auditorium (Hoffmann Hall): To exit from the first floor of the auditorium, go out the main door to the auditorium, down the hall and out the east exit (best route for wheelchair-bound individuals), or take a right, go up the stairs and out the south exterior doors. You may also exit right stage and exit through the northwest exterior door or the dock doors to the stage. From the secondfloor balcony you can exit through the main doors to the balcony, take a right, down the stairs, and out through the south exit doors. On the south side you can exit though an emergency exit door and on the north side you can go down the stairs and out the northwest exit.
• Foley Auditorium (Science Hall): There are two exits from the auditorium. The lower level exit leads to the lower level hall to which a person can go left down the hall, up the stairs and out the south exit, or take the center stairs and out the west main entrance or go right down the hall and out the north exit. From the first-floor doors to the auditorium, you can go down the stairs and out the south exit, or go to the right and go out the west main doors to the building. Note: The last exit plan given is the best route for wheelchair-bound individuals. Depending upon the emergency, there is an elevator across the hall from the lower-level auditorium exit that they can take to the first floor and then out the west main entrance doors.
• Hoffmann Auditorium (Science Hall): There are two exits from the auditorium. First-floor exit, go across the hall and out the west main exit (best for wheelchair-bound individuals), or go left down the hall to the south exit or right down the hall to the north exit. From the second floor go down the stairs and out the south exterior door or take a right to go down the main stairs and out the west main entrance.
• The Gallagher Room (Visitation South Building): From the Gallagher room there are four exits. Exit through the northwest door and either go down the spiral stairs and exit the north exterior door or go across the skyway and then down the stairs and exit the northwest exterior door. You can also exit through the south door to the room and either go down the southeast stairs and exit the building on the lower level or sub-level, or take the hall (from the south door to the room) to the right, go through the choir room and then down the main stairs exiting the building through the main west doors. Note: Unless carried, wheelchair-bound individuals will need to exit through the last exit route given. Depending on the emergency, the elevator may be used and is located by the main stairs.
• The Art Gallery (Visitation South Building): Exit through the north exterior doors to the Art Gallery or enter the hallway, take a right, and exit the building through the west main entrance. Wheelchair-bound individuals can exit through the north exterior doors to the Art Gallery.
• Fieldhouse: From the Fieldhouse arena you can exit the building through the west exit (main doors, also wheelchair-bound individuals exit through this door), southeast exit (bottom of the south stairs on the lower level) and the northeast exit (located at the bottom of the northeast stairs on the sub-basement level). Another exit is on the north side of the building, sub-basement level, by the Equipment Room and Loras Men’s Basketball Locker Room.
• Graber Sports Complex: From the Graber Arena first floor, you can exit the building at the southeast exit, north hall, west emergency exit, northwest emergency exit or the main door entrance, which is on the south side. From the second floor of Graber you can exit by using the southwest emergency exit (wheelchair-bound individuals can exit through this door from second floor), northwest emergency exit, or down the south stairs and out the main door.
• San Jose Pool: Exit the building through the west main entrance, northeast exit in the pool area, south hall (east or west) emergency exits and if need be go down the spiral staircase (located near the west door to the pool) and exit through the north maintenance door. From the lower-level exit the north emergency exit doors. Note: A hall connects both Graber and San Jose together. The north/northeast exits from Graber and the hallway east emergency exit lead into a small grassy area separating Graber Arena from San Jose Pool. This area has a fence that is secured so that no one from the street can get into the buildings; however, it is also a barrier for people trying to get out. For this reason, these exits will not be listed as emergency evacuation routes.

Tornado

In the event of a tornado, Campus Safety and/or Residence Life will inform students of the impending emergency. Students should go to the lowest part of the building away from any windows or the designated storm shelter area. Students are responsible for their own evacuation. If students fail to seek shelter, the College relinquishes all responsibility for them.

Important Parking Information

Loras College is private property and assumes no liability or responsibility for any theft or damage to any vehicle parked in or on College property. The College does not guarantee parking space by sale of a permit. Parking is always on an “as available” basis. Using vehicles and parking at Loras is a privilege, not a right. Campus Safety does not sell more permits than spaces available on campus. All drivers should use proper care and caution while operating vehicles on campus.

The purpose of the Loras College traffic and parking regulations is to provide guidelines for safe and uncongested movement and parking of vehicular traffic on the Loras campus. For the accomplishment of these purposes, the rules and regulations contained herein have been formulated and are in effect 24 hours per day/365 days per year. These regulations will be enforced at all times, including the week of final exams, both semesters.

All persons who wish to park in any of the Loras College parking lots provided throughout campus must register their vehicle with the Campus Safety Office, display a current parking sticker on their vehicle and abide by the rules and regulations that govern campus parking. Parking permits and regulations can be obtained online at https://www.permitsales.net/LorasCollege or from the Information Desk, 24 hours per day. Only one parking permit per student will be allowed. Vehicles must be registered with the Campus Safety in order to obtain a permit. Permit fees cover the academic school year and subsequent summer session. Please note: Students living in a campus house do not need to obtain a permit to park at their campus house; however, students without a permit may not park in other Loras College parking lots.

Permit Fees

• All full-time students-$120 per year.
• Long term parking-$60.00 per year.

Temporary Permits

Temporary parking permits are available at the Campus Safety Office. The cost of these permits is $5 per week. Temporary permits will not be issued for longer than two weeks in a row without approval from the Director of Campus Safety. Persons receiving temporary permits are responsible for all rules and regulations pertaining to traffic and parking on the Loras campus and will be held responsible for citations received.

Visitor Permits

All visitors to campus must park in designated visitor parking during the week (McClean Family lot [also called Keane lot], Glen Conry lot [also called Cox Street lot], AWC Lot, the West 17th Street and San Jose/Graber Sports Center lots). They should obtain a temporary parking permit available from the Campus Safety Office if visitors will be on campus for more than a day or if no parking is available in the visitor spaces. The $5 fee for this permit may be waived at the discretion of the Director of Campus Safety. Students and employees may not park in any visitor stalls on campus.

Medical Permits

Medical permits must be issued by your state of residency. Law enforcement as well as Campus Safety can issue citations for any handicap parking violation.

Open Parking

Loras College will allow “open parking” on weekends. Visitors to campus will not be ticketed for parking in student or employee parking as long as they have obtained a valid visitor parking permit from the Campus Safety Office. A weekend is defined as after 3:00 p.m. on Friday night through 11:59 p.m. Sunday night.

Parking Lots

All parking lots on campus are considered the private property of Loras College. A permit must be obtained to park in these lots at all times. All individuals on campus who wish to park in these lots should abide by the appropriate regulations that govern these facilities.

Upper Campus Lots:

• McClean Family Lot-(commonly called Keane lot) located across from Keane Hall at the intersection of Loras Boulevard and Alta Vista Street. This parking lot is available to students, faculty, staff and visitors. A valid permit is required at all times.
• Hennessy Lot-located north of Hennessy Hall with entrance from Alta Vista Street. This parking lot is reserved for faculty and staff only from 7:00 a.m.-3:00 p.m., Monday through Friday. A valid permit is required at all times.
• Rohlman/Graber Lot-located west and east of Rohlman Hall. This parking lot is available to students. A valid permit is required at all times. There are designated faculty/staff parking spaces in this lot as well.
• Byrne Oaks Lot-located north of Byrne Oaks with entrance from Kirkwood Street. This parking is available to students. A valid permit is required at all times.
• San Jose/Graber Sports Center Lot-located north of this sports complex with entrance from Cox Street. This parking lot is available to students, faculty, staff and visitors. A valid permit is required at all times.
• West 17th Street Lot-located at the corner of Cox Street and West 17th Street with entrance from 17th Street. This parking lot is available to students, faculty, staff and visitors. A valid permit is required at all times.
• Alumni Campus Center Turnaround-located between the Alumni Campus Center and the Miller Academic Resource Center with entrance from Loras Boulevard. This driveway and turnaround is a fire lane and should not be parked in for any reason without prior clearance from the Director of Campus Safety.
• Glen Conry Lot-(commonly called the Cox Street lot) located south of the Alumni Campus Center at the intersection of Loras Boulevard and Cox Street with entrance from Cox Street. This parking lot is reserved for faculty, staff and visitors only from 7:00 a.m.- 3:00 p.m., Monday through Friday. A valid permit is required at all times.
• Athletic and Wellness Center Lot-located at the intersection of Cox. St. and West 17th Street with access off of West 17th Street only. This lot is for use by Loras employees and visitors to campus between the hours of 7:00 a.m.-3:00 p.m., or by special permit. Students with a valid permit can utilize this lot after 3 p.m. until 7 a.m. daily and on weekends.
• Long Term Parking Lot-(commonly called the lower Keane lot) located in the western most tier of the McClean Family lot. This lot is restricted to long-term parking permitted vehicles only. A valid permit is required at all times.

Lower Campus Lots:

• Prairie Street Lot-located on the corner of Loras Boulevard and Prairie Street, this parking lot is available to all students and Loras employees. A valid permit is required at all times.
• Binz/Beckman Lot-located in the front of Binz and Beckman halls, this parking lot is available to all students and Loras employees. A valid permit is required at all times.
• Hoffmann Lot-located in front of Hoffmann Hall, this parking lot is available to Loras employees only from 7:00 a.m.-3:00 p.m., Monday through Friday. A valid permit is required at all times.
• Henion Lot-located on Henion Street off of Loras Boulevard, this parking lot is available to all students and Loras employees. A valid permit is required at all times.
• Henion Street-is owned by Loras College from Pickett Street north to the New Apartments. This street is considered a no parking area.
• Lynch McCarthy Lot-located in front of the New Apartments with an entrance from Henion Street, this parking lot is available to all students and Loras employees. A valid permit is required at all times.
• Loras Parkway - 3 parking spaces are located directly in front of Einstein Bros. Bagels. Authorized college vehicles only are allowed to park along the Loras Parkway.

The Visitation:

• Visitation Lot-located behind the Visitation Complex on the corner of University Avenue and Alta Vista Street, with an entrance from Alta Vista Street, this parking lot is available to all students and Loras employees. A valid permit is required at all times.

Campus Houses:

• Campus houses that offer off-street parking are considered student parking for those residents assigned to reside in that house. Legitimate garages and/or driveways are to be used at all times. Parking in grassy areas or on sidewalks is considered a violation of fire-zone regulations and is subject to the Loras traffic and parking regulations fine schedule. A permit is not required to park in the driveway or off street parking areas for college owned houses; however, a permit will be required for all other campus parking areas.