Purpose
The free exchange of ideas, essential to communicating and enhancing knowledge, relies on the existence of safe spaces where individuals feel open to share ideas and engage in dialogue. The Classroom Recording Policy provides guidelines for the recording (audio, video, streaming) of course related activities that recognize the intellectual property and privacy rights of faculty and the privacy rights of students in the learning environment.
Scope
The guidelines in this policy apply to all instructors and students in any credit or non-credit bearing course activity. This policy includes all course related activities not explicitly excluded from the policy regardless of the delivery mode (virtual or in-person), location, or type of activity (lecture, discussion, laboratory, fieldwork, study session).
Public performances tied to academic coursework (such as those in music or theater) are excluded from this policy.
Key Terminology
- Student Participation - students are deemed as participants in a classroom activity if their image or voice is captured by the recording.
- Personal use - use by an individual student for the purpose of studying or completing course related assignments
- Recording - for the purposes of this policy, recording refers to capturing classroom activities, in part or in their entirety, using audio, video, or streaming technology.
Recording by Students
Loras College prohibits any recording (audio or video) of lectures and other class activities without written permission of the instructor. When permission is granted, the student authorized to record must be present for the duration of the recording process and provide all necessary equipment to facilitate the recording. In addition, even when permission to record is granted, faculty have the authority to request a recording stop at any time and may prohibit recordings of some or all of any class session that may contain discussion of personal or sensitive information.
In all instances, permission is limited to the student’s own personal use related to the educational purposes of the class. Faculty granting permission to a student to record course activities should ensure students are familiar with the guidelines outlined in this policy.
Recording by Faculty
Faculty may choose to record classroom learning activities for academic purposes related to their courses. Faculty must notify students in writing through the course syllabus that course sessions may be recorded and must notify students verbally on any occasion that will be recorded.
Recordings that include student participation should be stored via secure, college-authorized storage (e.g. OneDrive) and access must be limited to students enrolled in the course section. Recordings that include student participation should not be stored or shared via public sites (e.g. YouTube, Facebook) or shared with anyone not enrolled in the course.
Public use or dissemination of any recording that includes images, spoken words, or other identifying characteristics of any student is prohibited without the written consent of the identifiable student. Written consent should be retained as long as the recording is retained.
Use of video and audio recordings
Recordings made by students under this policy are limited to the student’s own personal use related to the educational purposes of the class. Students are prohibited from sharing, distributing, or publishing classroom recordings. All recorded material must be destroyed at the end of the term.
Recordings made by faculty that include student participation may be shared with and used by students in the course only for their personal educational benefit. Recordings made by faculty that include student participation may not be used, shown, or distributed to any other group unless all parties (faculty member, all students enrolled in the class, and Loras College) provide voluntary written consent.
Recordings made by faculty that do not include student participation are treated in the same manner as other course materials (intellectual property) owned by the faculty member in accordance with the Faculty Handbook.
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